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Deadline for submitting resolutions for House of Delegates is February 3

The House of Delegates (HOD) will convene Saturday, April 5 as part of the Wisconsin Medical Society’s 2014 Annual Meeting at the KI Convention Center in Green Bay. To help shape Society policy on important medical issues, individual members and component entities of the Society (e.g, county medical societies, specialty societies, and special and specialty sections) may submit resolutions to the Society for consideration by the HOD.

The deadline for submitting resolutions is February 3. According to the Society’s Bylaws, members must submit resolutions in proper form to the chief executive officer’s office on February 1 or 60 days prior to the first session of the HOD at its Annual meeting, whichever date is earlier. Because February 1 is a Saturday, resolutions will be accepted until 4:30 p.m. Monday, February 3.

If a resolution is received after that deadline, it will be considered a “late resolution” and forwarded to the Rules Committee, which will make recommendations to the HOD regarding the resolution’s acceptance at the opening session April 5. Click here for information about the late resolution process, including the information that must accompany a late resolution. The HOD is unable to accept late resolutions unless two-thirds of the Delegates in attendance consent to the acceptance of the item. A resolution presented by the Board of Directors, a constitutional officer, a council or committee will be added to the agenda of the HOD, even if it is presented after the resolution deadline.

Please follow the following guidelines when drafting resolutions.

  • Select a title that appropriately reflects the action the resolution seeks.
  • Carefully check the resolution for accuracy.
  • The wording of the “Resolved” statement should be able to stand alone as an item to be acted upon by the HOD, because the HOD adopts only the “Resolved” language. The wording in the sections of the resolution that begin with “Whereas” does not appear in the official record of the proceedings of the HOD and will not appear in the Society’s Policy Compendium if the item is adopted by the HOD.
  • The Society strongly encourages, but does not require, that all resolutions contain a statement by the author about relevant existing Society policy or a statement that the Society does not have any current policy on the topic.
  • Resolutions that request the Society’s HOD to forward the policy item to the American Medical Association (AMA) House of Delegates for its consideration should contain a statement by the author about relevant existing AMA policy or a statement that the AMA does not have any current policy on the topic.

If the implementation of an adopted resolution would require the expenditure of funds not normally included in the Society’s budget, the Society will add a fiscal note to it. Those who submit resolutions should ensure that a sponsor will attend the reference committee hearings to introduce the resolution and provide background information and the rationale for the “Resolved” statements.

To submit resolutions for the 2014 House of Delegates, send them to Rick Abrams, CEO, Wisconsin Medical Society, PO Box 1109, Madison, WI 53701 or via e-mail to Noreen Krueger.

The House of Delegates is only one avenue for raising issues or submitting resolutions to the Society to help shape policy. Members may submit issues or resolutions throughout the year via the Society’s year-round resolution process by using the online Member Communication Form.

Members, who have time-sensitive issues, can opt to use the year-round submission process for prompt disposition rather than waiting for the next Annual Meeting. Issues submitted via the year-round process are referred to the Board, to a specific Council of the Society, or to the House for further study and recommendations. Members who need help developing a resolution may contact the Society staff for assistance or may click here for a brief primer on resolution writing.

For more information about submitting resolutions for the 2014 HOD, call Noreen Krueger at 608.442.3904 or 886.442.3800, ext. 3904 (toll-free) or e-mail her.